Christmas Under The Edge Stall Holders and Traders Terms & Conditions
Application & Communication
Once your application has been submitted, you will be contacted by email.
All queries should be directed to: stalls@christmasunderthedge.uk
Please note that all organisers are volunteers and may experience delays in responding to emails.
Pitch Allocation & Payment
CUTE reserves the right to refuse to allocate a pitch to any business.
Invoices will be sent via email to confirmed applicants with payment details.
Pitch allocation will only be confirmed upon full payment of the invoice.
Payment deadline: Friday 7th November 2025
Cancellation & Refunds
Cancellations made before Friday 21st November 2025 may be eligible for a refund at the organiser’s discretion.
Cancellations made after Friday 21st November 2025 will not be refunded.
In the event of cancellation due to severe weather or other unforeseen circumstances, stallholders may be offered a full or partial refund, or priority booking at a future event. Refunds will be assessed fairly and proportionately.
Pitch Locations
Pitches will be allocated on High Street, Long Street, Market Street, and Church Street.
Allocation will consider:
Proximity to local businesses
Similar sellers
Electricity availability
Stall size
Decisions regarding pitch locations are made by organisers and are non-negotiable unless exceptional circumstances apply.
Shop Frontages and Opening Times
I understand that, should I own or run a shop or business in Wotton-under-Edge and have not committed to be open until 8pm, CUTE organisers have the right to put a stall in front of my shop to enable as many stall holders as possible to fill the streets with open and available shopping.
Arrival, Setup & Breakdown
Arrival time slots will be allocated to ensure safe setup prior to the 4pm start time.
Minimum setup time allocated: 45 minutes
Failure to adhere to your arrival time slot may result in refusal of entry.
The event ends at 8pm. Unless advised otherwise by a CUTE team member, stalls must not be dismantled before this time.
Vehicles will be prohibited until visitors have safely dispersed.
All stall holders are responsible for their own rubbish and that created by their customers. Please supply appropriate bins & bags for customers waste and remove these from site at the end of the event.
Parking
Parking will be allocated where possible to preserve public parking for visitors.
Stallholders must use their designated parking space and treat all parking areas with respect. These spaces are provided by the kind agreement of local businesses.
Stallholder Responsibilities
Stallholders are responsible for the setup and teardown of their stalls.
All waste and rubbish generated by the stall holder and/or their customers must be removed by stallholders. No commercial bins are provided.
Stallholders must provide appropriate fire extinguishers and/or fire blankets if using heating or electrical equipment.
Stallholders must not sell counterfeit, offensive, or dangerous goods.
Stallholders must comply with all relevant legislation, including Health & Safety regulations, and follow instructions from CUTE organisers or any overseeing authorities.
Food Vendors
Food vendors must provide all food and heating equipment. Commercial Ampage Electricity is not supplied; vendors must bring their own generators.
There is no access to water at the event.
Food vendors must:
Display a current Food Hygiene Certificate with a rating of at least 3 stars
Comply with the Food Hygiene (England) Regulations 2013 and the Health & Safety at Work Act 1974
Indicate which local authority they are registered with
Provide appropriate handwashing and sanitising facilities if selling high-risk foods (e.g. meat products, sandwiches)
Be prepared for spot checks on the day
Insurance & Risk Assessments
Stallholders must provide proof of Public Liability Insurance valid for the event period.
Food vendors must also provide a valid Food Hygiene Certificate.
Risk assessments are mandatory for all stalls. CUTE is not responsible for accidents or incidents occurring at individual stalls.
Liability Disclaimer
CUTE organisers are not liable for:
Death or injury to stallholders or their employees
Damage to property belonging to stallholders or their employees
Any direct, indirect, or consequential losses, claims, demands, actions, proceedings, costs, or expenses incurred by stallholders or their employees
Severe Weather Contingency
If a severe weather event is forecast, organisers reserve the right to cancel the event with 8 to 24 hours’ notice.
Refunds will be considered fairly and at the organiser’s discretion.
Conduct & Behaviour
Being granted a stall does not guarantee sales. Stallholders are responsible for:
Display quality
Product standards
Customer service
Respectful conduct toward organisers, market staff, and fellow stallholders
CUTE reserves the right to refuse entry or remove any stallholder who breaches these terms or behaves inappropriately.
All waste and rubbish generated by the stall holder and/or their customers must be removed by stallholders. No commercial bins are provided.
Data Protection
All personal data provided will be handled in accordance with the UK General Data Protection Regulation (UK GDPR).
Data will be used solely for event administration and will not be shared with third parties.
Equality & Accessibility
CUTE is committed to ensuring equal access and opportunity for all stallholders and attendees, in line with the Equality Act 2010.
Please remember that all organisers are volunteers and have jobs and families to consider and that responses to emails may be delayed.